PLAN IMPLEMENTATION MECHANISM
7.1 DRAFT PDPFP PLAN INTEGRATION, AND MAINSTREAMING DRR AND CCA ENDORSEMENT, CONSULTATION AND PUBLIC HEARING
7.1.1 Plan Integration
The PDPFP mainstreaming DRR and CCA will guide detailed land use planning and development at the local levels through the various legal and political operations at their level.
Although, under the local Government Code, local government units are autonomous it is still essential that planning must be integrated to consider the presence of national government agencies, non-government organization and private sectors operation in the area. Plan integration will give better results and is cost effective.
Any viable plan at the local level must be integrated in local Development Investment Plan, be it municipal or provincial. All these identified and approved plans are consistent with the policies and objectives of the approved local and use plan and Provincial Physical Framework Plan.
Local plans and viable local programs and projects that require national government assistance are to be integrated into the regional and national agncy plans and programs (RDP/RDIP and MTPDP/MMTPIP).
Plan integration has both vertical and horizontal dimensions as shown in Figure 9.
7.1.2 Endorsing the Draft PDPFP mainstreaming DRR and CCA
The draft PDPFP mainstreaming DRR and CCA needs to be legitimized, and this requires initially the endorsement from the Provincial Development Council prior to the consultation and public hearing.
All members of the PDC need to be briefed by the PPDC on the Draft PDPFP, and it is crucial that every member understands the whole document and not just their area of interest. To ensure such objective, an executive summary of the Draft PDPFP needs to be reproduced and distributed two (2) weeks prior to the briefing to enable them to read and comment on the document.
Any alterations to the Draft PDPFP mainstreaming DRR and CCA as a result of the PDC briefing will need to be agreed, concurred and endorsed through a resolution by the PDC.
7.1.3 Consultations and Public Hearing Process
The purpose of consultation and the public hearing is to clarify with government agencies, the private sector, the general and the other stakeholders certain issues about the Draft PDPFP mainstreaming DRR and CCA, elicit their comments and suggestions, and solicit their commitments to the PDPFP. Adoption by the Sangguniang Panlalawigan must guarantee a successful and efficient PDPFP enforcement.
Participants to the public hearing are as follows:
- The general public;
- Private investors and developers;
- CSOs, representative from the private sectors;
- NGO and PO representatives;
- Professional civic organizations;
- Members of the Sangguniang Panlalawigan, Sangguniang Panglungsod/Bayan of Lamitan City and the eleven (11) municipalities;
- Members of the Provincial and City/Municipal Development Councils;
- Legislators (Congress and RLA);
- Provincial, city, municipality key officials;
- National agency representatives;
- Religious leaders; and
- Some officials of Zamboanga City Development Council.
The consultation and public hearing shall be conducted in the following process:
- The Governor or her representative, with the assistance of the PPDC is responsible for the conduct of the hearing;
- Formal notices of meeting will be sent to prospective participants, as well as brochures on the PDPFP mainstreaming DRR and CCA at least 15 days before the date of the hearing. In addition, prior announcement through posters showing the settlements, land use and infrastructure maps will be exhibited in conspicuous places, announce through radio, newspapers at least one week before the date of the hearing;
- The objective and purpose of the hearing should be stated clearly for the people to understand; and
- Active participation of different sectors/stakeholders should be encouraged.
Figure 9 – Hierarchy and Linkages of Plans
7.2 REFINEMENT OF DRAFT PDPFP MAINSTREAMING DRRM AND CCA
7.2.1 Refining the Draft PDPFP the Final PDPFP mainstreaming DRR and CCA
The PPDC/PPDO is responsible for refining the Draft PDPFP mainstreaming DRR and CCA based on the comments and suggestion from the PLUC and the PLUC- TWUG is needed in finalizing changes to the Draft PDPFP.
All proposed revisions to the Draft PDPFP mainstreaming DRR and CCA need to be clearly documented by the PPDC/PPDO in a table which sets out the original text/table/figure, the revised text/table/figure, the PDC decision to agree, disagree or modify the proposed revision/s (Figure 9)
The refined plan will be presented by the PPDC to the PDC for review and, through resolution, endorsed by the PDC to the Sangguniang Panlalawigan for adoption (Figure 10).
Defining the Draft Short-Term Proposals/Action Plans of the Draft PDPFP as the Final Short -Term Proposals/Action Plans.
Most comments on the Draft PDPFP mainstreaming DRR and CCA are likely to concern the Short Term Proposals/Action Plans of the three components plans of Settlements, Land Use and infrastructure.
Based on the comments and suggestion, the PPDC will have to coordinate with the various implementing agencies to agree or disagree and eventually modify the Action Plans. Likewise, various implementing agencies and different LGUs will have to revise their agency Plans and project based on the directions set in the revised Draft PPFP mainstreaming DRR and CCA.
7.3 FINAL PDPFP MAINSTREAMING DRR AND CCA, ADAPTION, APROVAL AND IMPLEMENTATION
7.3.1 Reviewing, Adapting and Approving the Final PDPFP mainstreaming DRR and CCA
Having refined the Draft PDPFP mainstreaming DRR and CCA and obtain the endorsement of the PDC, the PDC needs to submit the Final PPFP to the Sangguniang Panlalawigan.
Pursuant to E.O.72 it will be necessary to have the Final PDPFP mainstreaming DRR and CCA reviewed by both the REDPB and HLURB. The REDPB reviews the Final PPFP mainstreaming DRR and CCA with in 2 months, and by resolution, endorses the PDPFP to HLURB for review and ratification.
7.3.2 Process for Implementing the Final PDPFP mainstreaming DRR and CCA and Requisite for Implementation
The implementation of the approved Final PDPFP mainstreaming DRR and CCA is through the Provincial Development Investment Program and Annual Investment Program as they should reflect the content of the PDPFP Action Plans, namely, the Settlement Plans, Land Use Plan and Infrastructure Plan.
Investment programs of government and private sectors must be in support of the goals, objectives, policies and proposals set for in the PDPFP mainstreaming DRR and CCA. The preparation or updating and review of City/Municipal Land Use Plan as well as Zoning Ordinances must be in conformity of the final PDPFP mainstreaming DRR and CCA.
Thus, there is a need for continuous education and information campaign about the Final PDPFP mainstreaming DRR and CCA specially those who where not invited/ present during the consultation and public hearing. The PPDO will lead this IEC together with the PLUC/TWG and together with the C/MPDCs when done in the municipalities.
Likewise, technical training and retraining program should be conducted regularly on various aspect of physical and land use planning to enable all members of PLUC – TWG to keep abreast of recent development in physical planning concept and techniques. Training is needed on gender analysis and planning to better analyze and plan for gender concerns that influence sectoral policies and plans.
Also there is a need to conduct further research and studies especially to improve data gaps which where not done during the situational analysis. These should be pursued during the next cycle of planning or plan refinement. Other potential subjects of in – depth study may arise from the map overlay analysis where conflicting land tenure and land use categorizations may be identified which cannot be resolved immediately due to insufficient knowledge about the subject land. Other data gap which was not disegregated at the municipal level during the situation analysis is the economic structure data. The PLUC in coordination with RPDO and other academic will held develop capability of local research team.
7.4 PLANNING, MONITORING, EVALUATION AND REPLANNING
7.4.1 Monitoring and Evaluating the Implementation of the Final PDPFP mainstreaming DRR and CCA
There is a need to establish a system for monitoring and evaluating the implementation of the PDPFP mainstreaming DRR and CCA and to facilitate the plan review, revision and updating process, Figure 10. As a minimum, the PDPFP should be reviewed annually and updated mid-term. The annual review will be undertaken by the PPDO and the mid-term update by the PLUC TWG and PLUC.
It is important to check regularly to see how far implementation of the plan has achieved what was intended in terms of the scale and pattern of development and how far the results have been worthwhile. This can be done systematically against the initial goal/objective achievement (High, Medium and Low), supported by explanatory comments which will be the basis on which the assessment has been made. This will allow the identification of those areas where planning has been particularly successful or unsuccessful in achieving what was intended, both in terms of general goals, objectives and specific targets.
There is a need to set up a system for a feedback information base for cyclical planning thus, this system will capture changes over time to the physical and socio-economic environment as a consequence of planned and unplanned developments both in public and private sectors.
A Monitoring and Evaluation (M&E) system is important in tracking down changes at the provincial level in terms of disaster frequency, intensity, extent and magnitude of impacts and improvement in coping and adaptive capacity. The changes in average monthly temperature, daily, monthly and annual rainfall can also be recorded by gathering these data from PAGASA. Climate change impacts should also be monitored such as sea level rise, sea surface temperature, ambient temperature, rainfall changes, drought events, floods, storm surge and rain-induced landslides.
It is of prime importance that the province keeps its own record on disaster events and changes in climate parameters to serve as basis for PDPFP mainstreaming DRR and CCA planning and implementation. The M&E will not only provide information on disaster trends and climate changes but also be able to use this information in planning for the reduction of disaster and climate change impacts.
The PLUC will be responsible for monitoring changes in land use and other physical resources, whereas the PPDO will take care of monitoring changes in the socio economic environment. Both aspects of monitoring will be supported by the PLUC – TWG and participation and active involvement of the private sector and CSOs.
Project monitoring and evaluation will continue to be the joint responsibility of the responsible implementing agency and the PPDO and C/MPDO. For proper integration between the PDPFP mainstreaming DRR and CCA, any change or revision of the development plan that has spatial or land use implications should be be reflected in, as covered by a corresponding revision of the PDPFP mainstreaming DRR and CCA.
7.4.2 Replanning the Final PDPFP mainstreaming DRR and CCA in the Undertaking of Plan Updates and Plan Revisions
A plan amendment refers to a minor change of the PDPFP mainstreaming DRR and CCA document not affecting a change in land use and requires only a Sangguniang Panlalwigan adoption.
A plan revision refers to major changes to the PDPFP document due to a shift in development thrust or national policy, or due to a change in PDPFP goals and objectives, or proposals that may affect a change in land use.
In amending the PDPFP mainstreaming DRR and CCA, the following step could be undertaken.
- A suggestion to amend the PDPFP mainstreaming DRR and CCA is received by the PPDO from a developer, citizen, PDC member or Sangguniang Panlalawigan member.
- The PPDO and/or the PLUC – TWG conducts study/survey of the suggestion and its implications on the PDPFP mainstreaming DRR and CCA.
- The PPDO prepares a report of the study and submits it to the PLUC.
- The PLUC considers the PPDO’s report and makes a recommendaton and submits it to the PDC.
- The PLUC considers the PLUC’s recommendation and makes its recommendation and submits it to the Sangguniang Panlalawigan.
- The Sangguniang Panlalawigan considers the PDC’s recommendation and by resolution adopts or rejects the amendment.
- A plan revisions requires the plan formulation process to be repeated and would occur at least every five years during the mid – term update and end – term revision of the plan or earlier to keep pace with the development of the province. A plan revision goes through then review, adoption and approval process involving the SP, REDPB/RPDO and HULRB.
Figure 10- Process Flow Chart on Review, Approval/ Ratification of Various Levels of Comprehensive Land Use Plans
Figure 11 – PDPFP mainstreaming DRR and CCA Legitimation Process
Figure 12 – Monitor and Evaluate Implementation of the PDPFP mainstreaming DRR and CCA Process